STEPS TO COORDINATE A WALK FOR APRAXIA®
Step 1: Research Current Walks
It is very important to review current walk locations before you begin planning a Walk for Children with Apraxia® event. In some communities, there are already existing walks planned by experienced Walk Coordinators. Please be sure to check the list of Walks to see if there is already one in your community. If so, we ask that you consider volunteering to help with the existing walk. Please note that while a walk location may not be listed on the calendar, if one has been held in the past in that community we may still be waiting to see if the Coordinator plans to return. If you are unsure if a walk is being planned in your community please reach out to us to confirm before moving forward. In some large metropolitan areas it is possible that CASANA would consider more than one walk in an existing location if it is spaced a few months apart from the other event and we believe the city can support more than one walk. We do not want to dilute or diminish the impact of already established successful Walk for Children with Apraxia® events. The Walk Location page is the most up to date list of confirmed locations. If a location states that the date is to be determined (TBD), the location is still being planned but is expected to return this year. If a location has a note below it that we are seeking someone to take over the existing city please contact us if you are interested.
If you are interested in starting a Walk for 2017 and there is not currently a Walk Location within a 60 mile radius from you please continue reading below.
Step 2: Select a date
For the 2017 Walk for Children with Apraxia® events, we ask that walks be scheduled between May 6, 2017 and November 12, 2017. If you want or need to hold your walk at another time, please contact us to discuss. Please note that we observe national and religious holidays to be respectful of all those who might attend your event. Please do not plan to schedule a walk on Memorial Day weekend, Mother’s Day, Father’s Day, Independence Day Weekend, Labor Day Weekend, Rosh Hashanah and Yom Kippur.
Step 3: Determine what size event you would like to have
You can plan an event to be as large or as small as you would like. For those people who would like to start with a small event with your immediate family and friends, we are recommending that you plan a “neighborhood walk“. This event can be as small as one person and CASANA will advise you about how to set up an online individual or team webpage. If your event will have under 50 people we encourage you to host a neighborhood walk this year. Next year, if you would like to grow the walk we will gladly help you organize a larger event.
If you are comfortable in organizing a larger event (50+ people), CASANA will set up an online walk web site for your event and help you to advertise your event to families affected by apraxia in your local area. Please give careful consideration as to your ability to follow through with planning a walk, given your other personal and family commitments. You should be able to communicate with us at least bi-weekly leading up to your event and regularly in the weeks immediately before the walk.
Step 4: Set your goals
You will be asked to set a goal for the number of walkers you would like to have at your event. CASANA can help you to connect with other families affected by apraxia in your local area. You are also asked to set a goal for the fundraising amount you would like to achieve with your event and communicate this with CASANA so that we can help provide you with strategies to help you achieve this goal. We will provide ongoing support to help you achieve the goals you set.
Step 5: Pick a location
When picking a walk location, remember to consider your goals for how many walkers you expect at your event. We understand wanting to pick a location convenient for you but we ask that you also consider the distance others might have to travel to get to the walk, a central location may be a better choice for all. You can “Google” search for walks or runs in your local area to see where similar events are commonly held.
Since walks are held rain or shine, please keep this in mind when choosing a location. A covered shelter area will be appreciated by all in the case of inclement weather. If you cannot find a location with a covered shelter, be prepared to provide a tent for shelter if needed.
It is imperative that you contact local officials to determine if permits are required to host an event. Sometimes there are fees to reserve a facility. CASANA may not reimburse you for these fees, so check into several potential locations and compare expenses. Most coordinators have been able to find parks and other locations that are free or that charge fees of $200 or less for a nonprofit group. You can hold small fundraisers to raise funds for any walk expenses that you will incur. For example, one walk organizer held a garage sale to raise funds for the venue fee. CASANA can provide proof of 501(c)3 nonprofit status and certificates of insurance if the facility requires this information.
If you are planning a “neighborhood walk” you may be able to walk at a local park or in your neighborhood without reserving a location. If you are planning a larger walk, it is important to determine your location and reserve it early to ensure that it will be available and able to accommodate the number of walkers that you expect. Please do not reserve any location until confirming with CASANA that we can support your event. These events should be family-friendly. So, for example, if you are planning a run, you may also plan a short course in which families can walk together.
Step 6: Complete the “Register A Walk” form
Step 7: The Walk Coordinator Agreement
A CASANA Walk staff member will be in touch with you regarding your proposed Walk for Children with Apraxia® to discuss requirements and ask any follow up questions. If your walk location meets our criteria we will direct you to complete the Apraxia Walk Coordinator Agreement for your event which will officially confirm your walk and place your event on the 2017 calendar and walk locations. When you receive the Walk Coordinator Agreement please read over it carefully and return a signed copy to the CASANA office in one of the following ways:
- Email as an attachment to: firstname.lastname@example.org
- Fax: 412-438-0078
- Mail: CASANA, 416 Lincoln Ave., 2nd Floor, Pittsburgh, PA 15209
(Please note that the Walk for Children with Apraxia® name and logo are trademark properties of the Childhood Apraxia of Speech Association of North America and can only be used with the express written consent of CASANA. Permission to use the Walk for Apraxia® name and logo is granted on a yearly basis to preserve and protect the integrity of the Walk for Apraxia® program. Each Walk Coordinator must register their intent to hold a Walk each year and agree to the terms and conditions set forth in the Apraxia Walk Coordinator Agreement.)
Step 8: Have Fun!
The Walk for Children with Apraxia of Speech® is a wonderful opportunity to benefit from the show of community support for our children with apraxia. Enjoy yourself!
Additional information and resources will be available when you are approved to coordinate a walk for 2016 available online at http://www.apraxiawalk.org/getting-started/for-coordinators/
Some of the additional materials will include:
- An official 2017 Walk Coordinator Handbook
- Pledge Forms (can be given to participants)
- Sample Business Donation Request Letter/Business Donation Thank You Letter
- Sponsorship forms and Letters
- Walk- Summary Sheets (to return to CASANA following the event)