FAQs On Coordinating A Walk
Please note that once your walk is confirmed and you complete the Walk Coordinator Agreement for your Walk for Children with Apraxia®, you will have access to the Walk Coordinator Handbook, which has more comprehensive information and answers to the questions below. If you have further questions that you need answered before completing the registration form, please contact Justin LeWinter at email@example.com .
When can I hold a walk?
Our 2017 walk season runs from May 6th through November 12th. We cannot host walks earlier or later than this time frame without prior consent. There are certain weekends that we do not coordinate walks due to national or religious holidays. If your proposed walk date falls during one of these dates we ask that you consider hosting it at another time.
How long does it take to organize a walk?
While some individuals can plan very successful Walk for Apraxia® events in three to four months; CASANA suggests that you allow five to seven months to plan your Walk. We recommend that Walk Coordinators set realistic goals and build on them each year – doing too much at once can be quite overwhelming.
Our Apraxia Walk Coordinators indicate that the amount of time they spend organizing varies from week to week. Early on they spend less time than when it gets closer to the event date, where they spend more time getting ready for the walk. This time commitment can be prohibitive for some and we encourage you to think about this before giving serious consideration to coordinating a walk.
How do I promote the walk and know what is a reasonable number of participants to expect at the event?
When a walk is officially confirmed (after the Walk Coordinator Agreement has been returned) CASANA will create a walk website with information provided by the Walk Coordinator. We will register Walk Coordinators first to make you the event manager but you’ll need to register the rest of your family. We encourage you to promote it among your family and friends, asking them to join you as you walk to honor children with apraxia.
CASANA will also create a Facebook event page for the walk and help you spread the word online. You are encouraged to invite friends and family to the event page and post on this page regularly with updates about the walk. We will use our network to communicate details of the newly announced walk by sending an email to all those within a 60 mile radius of your location that we have contact with. Most Walk Coordinators find social media to be the most successful tool available to them and communicate regularly about the walk online.
If you are unsure of how many people in your area might attend a walk please let us know and we can provide you with some guidance to determine the success of a walk in your proposed location. If you don’t think your event will attract more than 50 people we encourage you to coordinate a neighborhood walk this year and look to build your network before coordinating an official walk.
We encourage you to reach out to local and regional apraxia support groups, universities that have a Communication Sciences and Disorders program as well as speech therapy offices/clinics to help spread the word. We will provide you with a PDF of a poster to distribute locally and hang on community bulletin boards in your area. CASANA will also draft a press release to help you communicate about the event at least a month before the walk.
Do I need event insurance or a permit for my walk? If so how much will it cost?
You will need to contact local officials at the proposed walk location to determine if a permit is required for hosting an event. Sometimes there are fees to reserve a facility. Most of our walk locations have been able to find a space that has a permit and/or reservation fee for less than $200, with many spaces having no cost at all. We encourage you to check into several potential locations and compare expenses. CASANA does not cover these initial fees, however the Walk may qualify for some reimbursement after successful completion of the event. CASANA can provide you with proof of 501(c)3 nonprofit status if the location requires this to help you obtain a lower rate. When you receive the permit please send a copy to CASANA.
Many venues such as parks, schools and county/city recreational areas will require you to obtain insurance to host a Walk for Apraxia® on their site. Be sure to ask this question during your first site visit or conversation with the site manager. We can provide you with a Certificate of Insurance (COI) on our policy within 6-8 weeks prior to the event date. We will need the name of the additional insured to be listed on the certificate as well as the complete address of the additional insured party that needs to be listed on the COI. You will need to submit this info to us as part of the Walk Coordinator Agreement.
Do I need to have other activities at the walk?
At the very least we ask that all Walks have an opportunity for community building, networking and recognizing the hard work of children with apraxia. Many walks include additional activities for the children before the walks start or afterwards. These activities have been organized and funded completely by the individual walk coordinators or were activities provided in-kind by local businesses. CASANA does not reimburse you for all expenses incurred by you if you choose to do any additional activities, some expenses may be reimbursable and will be reviewed with you.
Please note: Mechanical Rides, Moonbounces and Bouncy Houses, Rock Climbing Walls, Trampolines, Petting Zoos and Animal Rides, Fireworks, Overnight Camping, Dunk Tanks, and Water Rides/Hazards are not permitted at the Walk for Children with Apraxia of Speech® events. We completely understand these may be popular activities to have and are really fun for the kids but the items listed above are not covered under our general liability event insurance. These require us to buy additional insurance to prevent exposure/liability. Furthermore, CASANA does not permit the presence of this activity at any 2016 Walks. Thank you for your understanding.
Can I organize a walk with others to assist me?
The tasks involved with organizing a walk are many and we encourage you to have help in doing so. Many of our walks have small groups that delegate responsibilities to help organize the event. You will definitely need additional volunteers on the day of the event to help with registration and any activities you may choose to plan.
Whether you have a small group or a committee organizing locally we ask that ONLY one individual be the liaison between your location and CASANA. This individual will be responsible for maintaining regular contact with our office (at least bi-weekly leading up to the event) and will be the point person for the receipt of all shipments of materials for your walk. This individual will be the official Walk Coordinator for your event.
If you are organizing the walk as a non-profit organization please let us know.
Does there have to be a registration fee? Do we need to require participants to raise money?
All our events have the same registration fee. The fee is $20 for adults (ages 18 and up), $15 for students and $10 for children (under the age of 18) for advanced registration. There is a different day of registration rate on the date of your Walk. If participants register by the t-shirt deadline for your event they will be guaranteed a walk t-shirt in their size included with their registration fee. Shirts are not available for sale and are only provided to registered walkers.
In addition to providing a wonderful platform for awareness, the Walk for Children with Apraxia® can also be a great way to raise money to support CASANA programs. We encourage all participants to raise funds for the walk by having others join them in the walk or donate to the walk. These funds help us provide iPads for children who need them to communicate, parent and speech therapist workshops, and research as well as grants to assist families in need with speech therapy costs.
Walk sites which raise a fixed amount of funds qualify for various incentives. Some of these incentives include webinar codes for access to the CASANA webinar library and an Apraxia 101 Workshop designed around the community’s needs.
What are the benefits to having “teams”? Is there a minimum number of people needed to form a team?
Individuals do not need to join a team to be part of the walk. They can join a team or create a team of their own when they register to walk.
Each year, more and more groups across the country encourage families and businesses to participate in their Walk for Apraxia® by forming a team. Walks have found that having teams is an easy way to raise money and/or increase participation in the event. While the definition of a team may vary from Walk to Walk, the basic premise remains the same. A team is a group of individuals walking (and fundraising) together. Teams have a webpage created when they register that is connected to the walk’s main website. Many walks have friendly competitions among teams to raise the most funds, often awarding prizes to the top fundraisers and CASANA also has prize incentives to top fundraising teams.
More often than not, team’s walk on behalf of a child with apraxia and name their team after him/her. Many teams also create signs to cheer on their apraxia star during the walk. All teams have an adult team leader who spearheads the team’s efforts. Team Leaders may receive additional contact from the Apraxia Walk Coordinator or CASANA providing them with useful information to support their fundraising efforts and to keep them apprised of walk day details.